Suggest 25Live features and functionality!
Add Suggestions and Vote on Favorites
We're happy to provide this tool for you to enter your suggestions about Series25 applications and vote on your favorites submitted by other users. Please note that while high vote counts help guide our development priorities, they are not an automatic guarantee that any specific feature will be developed next.
Comments Need to Be Approved Before They Appear
New suggestions and comments must be approved by CollegeNET before becoming publicly visible, and similar suggestions may be merged. Please keep comments on topic.
Support Links
We're happy to provide this tool for you to enter your suggestions about Series25 applications and vote on your favorites submitted by other users. Please note that while high vote counts help guide our development priorities, they are not an automatic guarantee that any specific feature will be developed next.
Comments Need to Be Approved Before They Appear
New suggestions and comments must be approved by CollegeNET before becoming publicly visible, and similar suggestions may be merged. Please keep comments on topic.
Support Links
- Help Topic with instructions for requesting new features and voting
- Get help using this or other Series25 tools by contacting Ask Trainers (asktrainers@collegenet.com)
- Please report bugs or technical issues with Series25 to Technical Support (support@collegenet.com)
Event save emails - delayed trigger based on event date
Allow users to configure a delayed or scheduled email using the scenarios and templates triggered by event save emails. For example:
"If scenario A is still valid, ...
More triggers for automatic email templates
Please add the ability to trigger email templates with more conditions:
-Custom attributes in a certain value
-Requirements
See also: ...
Limit access to Event Save Email and Manual Templates by Security Group
There is a desire to limit/share access to Event Save Email / Manual Templates by security group. This would keep specialized templates out of the hands of users who ...
More display variables for automatic email templates
Please add the ability to include more things in email templates:
-Contacts associated with organizations (eg Faculty Advisor for student orgs)
-Extra event times ...
Event Save Email - Scenario trigger from Event Bulk Editing > Go to Actions
We would like to be able to trigger email based upon event attributes added during bulk editing. Currently, Scenarios do not recognized edits made based upon searches ...
Copy Event Save Email Scenarios
The ability to create a new event save email scenario by copying an existing one.
Option to Email Attached Files
Could attached files (on an event) be automatically available to select as an email attachment? Often files that are attached to an event are ones included in email ...
User attachments on Event Save Emails
Allow the addition of user defined attachments on event save email templates.
Include location capacities in email confirmations
It would be very helpful if the email confirmations included the capacities of the locations. Specifically, in the event details section of the email confirmation ...
Event Save Email - Add Quantities to Resource Variables
Resources can be requested in multiples, yet the Resource table variable available for use in Event Save emails doesn't reflect any quantities. This is an issue for ...
Send emails in bulk based on event save scenarios and triggers
Evaluate a large number of events against an email scenario and send an email template for each one if the scenario applies.
For example, I have an email template ...
Event Save Emails - Scenario Triggers Independent of the Event Form
As of right now it seems that only using the Event Form will trigger the Automatic Email Scenario to send a confirmation.
We would like to have the automatic ...
Trigger event save emails when event state changes
Add an option to event save emails that lets them trigger when the event state changes from inline editing in event details.
Ability to add a custom document to an email scenario
It would be really convenient to be able to add a custom document attachment to an event save email scenario. Example: when student orgs rent a vehicle we send them a ...
Event Save Email Scenario - Exclude options for Locations, Organizations, Resources
The current logic for Scenarios generating email doesn't have an option for excluding - instead, it checks each selected object within a condition and if all are true ...
Remove gray bar with "Note from Last Name, First Name" from email
Please remove gray bar with "Note from Last Name, First Name" from email. There is no need for it and it looks dated.
Event Save Email Scenario addition request - Attendee < >
It would be helpful with Social Distancing adjustments to have the ability to use a filter in the create scenario to have filter on attendance:
Attendance over ...
Email Scenarios Templates - Add Cancel Request Notes Template
Currently there is no method to see the Cancel Requests notes on an email scenario email. If an added template can be added that would nice addition. Something like ...
Event Save Emails: Add Start or Ending Time parameters to Rules
As a department scheduler, we would like to set up a notification so that if an event ending time was more than a certain threshold that it would generate a task or ...
Suggested by:
Michelle Bright (Indiana University)
(12 Mar, '21)
•
Upvoted: 08 Jun, '23
•
Comments: 0
Create an Event Save Email Template independent of a scenario.
Add a button on the Templates tab, within the event save email functionality to create new email templates.
Event Save Emails: Standalone Location Formal Name Variable
For preferences too!
Event Save Emails: Add Organization Contact Variables
Contacts associated with organizations (eg Faculty Advisor for student orgs) - Not Event Contact Roles - would be useful for emailing and advisor or listing an ...
Event Save Email Scenarios should have a Summary at the Bottom
The event save email scenarios can sometimes be difficult to interpret so having a summary at the bottom to show how the scenario is triggered would be helpful. ...
Event Save Emails: More Time Variables
The current time variables available in event save emails are based on the StartDate variable. This includes extra time (Setup, Takedown, Pre and Post Event times). ...
Add a "from" field to the email template
Currently, when an event save email triggers, the "from" field is populated based on who caused the template to fire. This can be confusing when users have "CC me on ...
Event Save Emails - add location variables e.g. Location Comments and Default Instructions
We would like to include location-specific information in our event save emails. We'd particularly like to access the Comments and Default Instructions data fields on ...
Event Save Email Scenario - Add logic for Custom Attribute Exists
The only logic available in Scenarios for utilizing Custom Attribute values are "=" and "contains". It would be useful for us to trigger email on an event custom ...
Ability to Copy Email Templates
The ability to copy formatted email templates would save a lot of time.
Ability to add other reports to Event Save Emails
We need more report options to attach to Event Save Emails. We need to send estimates, not just a confirmation. This is an email that will be used often. While I can ...
Event Save Email - Headcount Criteria
Events that surpass a certain headcount threshold may require specific information in their Event Save Emails that are not necessary for smaller events (e.g., parking ...
Event Save Email Scenario Criteria for Requestor-cancelled Tasks
Have a trigger for when a requestor submits an event that has Tasks (Assignment Policy or Notification Policy), and they cancel the Task before the Task gets ...
Email Template Variable for Occurrence Start/End times (not just overall reservation duration)
Would like options to control which Start/End times are used for "OccurrenceString" variable listings. Currently, the existing variables all show Start/End times that ...
Event Save E-mail Trigger based on "Request Cancellation" task
Allow event save email functionality for the request cancellation task.
End date/time should be added to the location string variable
Currently, the location string variable (PP$pro.vars.locationsStringCSV}} shows locations on an event with a start date and time. It would be more beneficial if it ...
Boolean custom attributes display Yes or No in custom emails
It is great to be able to include event custom attributes in custom emails. For Boolean custom attributes, it would be great to have the response displayed as Yes ...
Email Templates Option to Exclude Users Signature
We have emails that we send as part of a business process that are more of a notification, but they may have to be sent manually because there is currently no way to ...
Event Form - Alert able to have html associated with it.
It would be nice to have the ability to add html (links) in the alert. It is delivered functionality in the Notifications area but 1.) we find that users ignore this ...
Event Save Email - Date Formatting
I would like to request an option to format the date. (ex: Event Start Date Time Format: 12/28/2020 3:00 pm)
Occurrence/Location/Resource variable - show "Cancelled" meeting rows
It would be helpful if this variable had the ability to show Cancelled rows, so that users would know if an instance in a meeting series was cancelled in an event ...
Event Save Emails - "From" Derived from Location Scheduler instead of User
As an institution where multiple units employ students to approve specific events, we would like to have Event Save emails set up so that the "From" email is from the ...
Location Scheduler variable for Event Save Emails
Because there is only a singular Scheduler role per reservation, when a Location Scheduler is configured as the default scheduler for a security group, the Scheduler ...
Event Scenario - Date Range option
In Create Scenario, it would be helpful to have an option to select a date range listed under the Criteria drop down for events that a Scenario should be applied to / ...
Extend the Subject box in Event Save Emails
The subject box for event save email templates is too short. It is super hard to see what you've entered bc you have to arrow thru it. It would be very helpful if it ...
Add date ranges to activation of Event Save Emails
The 'Active' setting for Event Save Emails can be set to No or Yes. It would be so helpful when we choose Yes, we have an option to set dates of when the scenario is ...
Event Save Emails: Add Resource Name outside of table
It would be really helpful to have just the resource name available and not associated with a date/time table
Email Notifications - Edit Table CSS/HTML
When dealing with email notification templates, it would be nice to be able to edit the HTML/CSS to change padding, font, bold, edit the bottom of the spacing. ...
Event Registrations - Options for auto sending emails
I would like to see an option to select an email template that is send to the registrant based on the different registration actions. Theses should have system level ...